BY-LAWS OF THE DIRT RIDERS MOTORCYCLE CLUB
ARTICLE I – Organization
1. This Club has been incorporated under the laws of the State of Illinois, under the name of DIRTRIDERS, INC.
2. The Club may change its name at its pleasure by a vote of the membership body.
ARTICLE II – PURPOSE
1. This club has been organized:
A. For the recreational pleasure of it’s members and their immediate family.
B. To conduct and/or host sanctioned competitive events related to the motorcycle industry.
ARTICLE III – MEMBERSHIP
1. Membership in the Club shall be limited to persons who own and/or ride Dual Sport and/or Off Road motorcycles and motorcycle enthusiasts who are associated with the motorcycle industry, off-road motorcycle racing and recreational off-road riding.
2. There is a limit of 150 Family memberships. There is no limit on other types of Membership.
3. A new applicant (not renewing a current membership) is required to be sponsored (recommended) by 2 (two) current members in good standing. The two sponsoring members must be present at the meeting when the application is turned in to receive immediate processing, otherwise the application will be held on file until the references can be verified. After verification of references, the applicant may collect membership materials at the next meeting he or she attends.
4. Types of Memberships:
A Family Membership (obtained by a man and/or a woman and/or legal guardian and their spouses) shall extend membership privileges to immediate family members (father, mother, legal guardian and their children under the age of 18). Family members who are 18 years of age or older (excluding a spouse) must obtain his or her own membership. A new applicant (not renewing a current membership) is required to be sponsored (recommended) by 2 (two) current members in good standing. Any member of the family over the age of 18 may be elected as an officer.
An Associate Membership is for an immediate family member who turns 18 years of age and for whom there is no Family membership available. The Associate Member does not pay dues, does not get a window sticker or key, but is allowed to use the Family member’s key for access to the Club Grounds. An Associate Member is guaranteed the opportunity to obtain a Family membership when one becomes available. If a Family membership does not become available, the associate member will be allowed to renew status quo. If an associate member declines an available membership, he or she relinquishes all rights to access the club grounds. Associate members may not be elected as officers.
A Charter/Life membership is for any person that was a member of the Club when the Club was formed, is over 65 years of age or has been a member of this club for 20 years. A Charter/Life member is not required to attend meetings or record work hours, but is required to attend a meeting to renew the membership and pays the established membership dues. The membership is a Family Membership. Charter/Life members may be elected as officers.
D. ADJOINING LANDOWNER:
An Adjoining Landowner membership is for an adjoining property owner and is granted exclusively by the club grounds landowner. Adjoining Landowner memberships are free from dues, meeting and work hour requirements, but adjoining landowners are required to attend a meeting to receive Club access materials. Adjoining Landowners do not have voting rights, but are welcome and encouraged to attend meetings and to participate in Club sponsored events. Adjoining Landowners may not be elected as officers, but may be appointed as non-elected officials.
5. A Family membership holder (or their representative) is required to attend 4 meetings and perform 6 hours of work each year. The work time must be divided over a minimum of two days. Each member of a family that performs work may claim work time. (1 person x 2 hour = 2 hours) (2 persons x ½ hour = 1 hour) (3 persons x ¾ hour = 2 ¼ hours) etc.
6. All persons seeking membership in the Club must complete an application form and present it at a regularly scheduled meeting for consideration of acceptance. The order of application processing will be:
1. Renewing member applicants
2. Associate members seeking membership
3. Waiting list applicants
4. New applicants
7. Renewals may be processed at the September meeting for those members who have recorded the minimum meeting and work requirements as of the most recent update of the records. New Member applications will be processed at the October through April meetings.
8. The membership is closed May through September. Applications may be accepted at the May through September meetings for placement on a waiting list. Waiting list applicants will receive preferential acceptance at the October meeting. After the October meeting, any applications on the waiting list simply become applications on file. These applications may be retrieved at subsequent meetings saving the applicant the time to fill them out again. After the April meeting, any applications on file will be disposed of.
9. The membership year is from the first Tuesday in October of one year to the first Tuesday in October of the following year. The lock is changed at the conclusion of the October meeting.
10. Memberships are not transferable. Memberships may not be traded, sold or bartered for. Memberships do not have a cash value. A member may resign and return (turn in) his or her key to the gate and membership card. The Club body may, at it’s discretion, allow the assignment of the vacated membership to another applicant provided the applicant meets the requirements for membership as set forth in these by-laws.
ARTICLE IV – MEETINGS
1. A monthly meeting for the purpose of transacting customary Club business matters will be held the first Tuesday of each month at 7:00pm at the Club Grounds or at an alternate location as deemed appropriate by the Club’s officers and is open to all members. If the first Tuesday is a legal Holiday an alternate date may be selected. The location of the next meeting will be announced at each meeting and published in the Club’s Newsletter and on the Club’s Website.
2. Meetings are each month February through December. There is no meeting in January.
3. Robert’s Rules of Order shall govern the parliamentary proceedings of this club unless otherwise provided by these BY-LAWS.
4. The President or Executive Board may call special meetings at any time by sending notice by Mail and/or Email at least one week in advance. No business other than that specified in the notice may be transacted at a special meeting without the unanimous consent of all present at such meeting.
5. 2 (two) officers and 6 (six) members in good standing shall constitute a quorum for the transaction of business at a regularly scheduled meeting.
ARTICLE V – ORDER OF BUSINESS
1. Roll Call of Officers
2. Reading of the Minutes of the Preceding meeting.
3. Reports of Committees
4. Reports of Officers
5. Old and Unfinished Business
6. New Business
ARTICLE VI – OFFICERS
The officers of this Club shall be President, Vice President, Secretary, Treasurer, Grounds Keeper and Referee. The Officers shall constitute the Executive Board and Charter/Life members will be considered “extended” board members. The Executive Board shall have the power to veto a motion before it is voted on and to veto a motion passed, but determined not to be in line with the “Club’s Fundamentals”
1. Duties and powers of the President
A. The President shall preside at all meetings of the Club.
B. He or she shall by virtue of the office be Chairman of the Board of Directors of the organization.
C. He or she shall have general supervision of the affairs of the Club.
D. He or she shall represent the Club in all business matters and Club functions.
E. He or she shall appoint all persons and/or committees as from time to time may be necessary to perform special club functions. Provided however, that such actions of the President shall be subject to review by the executive board.
F. He or she will advise and assist all other officers of the Club in performing their official duties, such as record keeping and correspondence.
G. To promote interest in Club activities and affairs.
H. To vote at Club meetings only when one vote is necessary to break a tie.
I. He or she shall be one of the officers who may sign checks or drafts of the organization.
J. He or she shall have such powers as may be reasonably construed as belonging to the chief executive of the organization.
2. Duties and powers of the Vice President
A. The Vice President shall, in the event of the absence or inability of the President to exercise his or her office, become acting President of the organization with all rights, privileges and powers as if he or she had been duly elected president.
B. The Vice President will have direct supervision over the Activities Committee.
3. Duties and powers of the Secretary
A. The Secretary shall keep the minutes and records of the organization in appropriate books.
B. It shall be the Secretary’s duty to file any certificate required by any statute, federal or state.
C. The Secretary shall give and serve all notices to members of this organization.
D. To perform such duties and functions as generally fall to the office of Secretary.
4. Duties and powers of the Treasurer
A. To collect membership dues from all members.
B. To collect all other money or payments owed to the Club.
C. To make all payments from Club funds as may be necessary and appropriate for the normal and customary expenses of the Club.
D. To make any special payments as may be directed and approved by the Executive Board.
E. To keep an accounting of all the financial matters of the Club.
F. To present a statement of all Club accounts and obligations at each meeting of the Club and as may be requested by the President or the Executive Board.
5. Duties and powers of the Grounds Keeper
A. To promote participation of grounds maintenance.
B. To oversee grounds maintenance operations.
C. To secure equipment necessary to perform maintenance chores.
D. To recruit members to complete required work assignments.
6. Duties and powers of the Referee
A. The referee will have general supervision over all sanctioned competition events organized by the Club as specified in the Competition Rule Book.
B. To enforce the adopted rules of the Club.
C. To act as Peace Keeper and resolve all disputes between club members and/or event competitors.
7. Duties and powers of the Executive Board
A. To act and serve as the executive management body of the Club.
B. To have general control over all business and membership matters of the Club.
C. To investigate and present to the Club all business and activity opportunities that may arise.
D. To serve as a hearing board and make final decisions with regard to allegations of membership misconduct and disciplinary actions.
8. Each officer may spend and/or be reimbursed for up to $100 without prior approval of the membership body, for necessary items and costs associated with the functions of club operations. Officers may spend up to $250 without prior approval of the membership body with the approval of another officer. All officers are exempt from recording work time.
ARTICLE VII – ELECTION and TERMS of OFFICERS
1. Officers shall be elected to (1) one-year terms.
2. Nominations for Officers will be at the August and September meetings.
3. Annual election of officers shall be held at the September meeting of each year.
4. Newly elected officers will assume their duties at the October meeting.
5. Unseated officers will continue to serve in their position until their elected successors are installed and qualified.
ARTICLE VIII – DUES
1. Annual dues are $75.00 per year, of which $25.00 is placed into a separate grounds maintenance fund.
2. Dues are not refundable. A request for refund may be presented to the executive board for consideration in extraordinary cases.
ARTICLE IX – AMENDMENTS
These BY-LAWS may be altered, amended, repealed or added to only by an affirmative vote of two-thirds of the members present at the meeting at which the vote takes place. If less than 2/3 of the members present cast a vote, the motion will be null and void. Such motions will have to be re-motioned and seconded for consideration at another regular meeting.
All proposed changes must be submitted in full, in writing at a regular meeting. The Secretary shall thereafter notify all members of the proposed change no less than one (1) week before the next regularly scheduled meeting at which the proposal shall be considered, debated and voted upon.
ARTICLE X – VOTING
1. There shall be one vote per each Family and Charter/Life membership. Associate members and Adjoining Landowner members do not have voting rights.
2. Voting for all motions not requiring a 2/3 (two thirds) majority will be by voice or a show of hands or (whichever is called for by the presiding officer).
3. Voting on rule changes, BY-LAW amendments, for club officers or to override a executive board veto will be by secret ballot.
ARTICLE XI – STANDING COMMITTEE
There shall be two (2) Standing Committees:
A Work Committee under the supervision of the Groundskeeper and an Activity Committee under the supervision of the Vice President. The number of committee members will be determined by the committee supervisor. Each committee will be responsible for setting dates, recruiting volunteers and the successful completion of each action.
Each committee supervisor will report directly to the Club President and each committee member’s work time will be recorded by the committee supervisor.
ARTICLE XII – DISCIPLINARY ACTION
Allegations of membership misconduct shall be brought before the Executive Board. The Executive Board shall investigate the incident(s) and provide a hearing for the accused member. The Executive Board may impose disciplinary action, including the imposition of additional work time, suspension of membership for a specific period of time or revocation of membership. The disciplinary action is absolute and may not be appealed.